Neil Portelli
✅ You’ve secured your EU grant—what’s next?
Many businesses struggle with project implementation, compliance, and claiming reimbursement, leading to delays or penalties. In 2025, stricter deadlines mean that completing projects on time is more important than ever.
Follow this guide to ensure a smooth grant implementation process and secure your funding without issues.
Step 1: Understand the New Project Implementation Rules
🔹 Rolling deadlines: Late claims can face penalties of up to 5% of the grant amount .
🔹 Advance payments capped at 40% funds are reimbursed based on project milestones .
🔹 Strict expenditure tracking: Only pre-senses will be reimbursed, so document everything carefully.
💡 Avoid Delays: Start project procurement early to ensure compliance with EU funding rules.
Step 2: Keep Your Project On Track
To avoid penalties, your business must complete the project within the agreed timeframe. This includes:
✔ Procuring equipment or services from approved suppliers
✔ Ensuring that all expenses are properly invoiced and paid
✔ Maintaining compliance with licensing and regulatory requirements
🚨 Risk Alert: Late project completion can result in funding reductions.
Step 3: Prepare for Your Reimbursement Claim
to have an EU grant run successfully, you must submit:
📌 Final Project Report – Summarises implementation and outcomes
📌 Proof of Expenditure – Invoices, bank statements, and proof of payment
📌 Compliance Certificates – Updated tax, VAT, and social security certificates
📌 Photographic Evidence – Proof that funded equipment or solutions are in place
💡 Tip: Keep digital and physical copies of all documents to speed up verification.
Step 4: Avoid Common Pitfalls That Delay Reimbursement
🚫 Submitting incomplete documentation – Missing invoices or reports can delay payment by months.
🚫 Making unauthorised changes to the project – Any modifications must be pre-approved.
🚫 Claiming ineligible costs – Expenses not outlined in the Grant Agreement will be rejected.
Step 5: Secure Your Funds & Plan for Future EU Grants
when a claim is approved:
✔ Funds will be reimbursed to your account
✔ You will receive confirmation of project completion
✔ Your business will be eligible for future EU funding opportunities
💡 Thinking about your next EU-funded project? Contact our team to plan ahead and secure future funding!
📌 Missed our first guide? Read: “Mastering the EU Grant Application Process” to ensure your next application is successful.
