Neil Portelli
EU funding can be a game-changer for your business, but the application process can feel overwhelming. In 2025, with stricter financial scrutiny and revised funding schemes, knowing how to apply correctly is crucial.
This guide walks you through each step of the EU grant application process, ensuring you meet all requirements and maximise your chances of approval.
Step 1: Choose the Right EU Funding Scheme
With the restructuring of EU grants in 2025, SMEs must align their projects with the appropriate scheme. Some key options include:
✔ SME Enhance – Covers investment costs to boost SME growth
✔ Digitalise Your SME – Supports digital transformation initiatives
✔ Business Reports for SMEs – Funds business plans and feasibility studies
💡 Pro Tip: Each scheme has different eligibility criteria. Ensure your project objectives match the funding priorities
Step 2: Check Your Eligibility
To qualify for EU grants, businesses must meet:
✅ Financial Viability Requirements – For grants over €60,000, your company must pass liquidity and solvency checks.
✅ Capacity – You must demonstrate the ability to implement the project effectively.
✅ Expenditure Eligibility – Ensure your costs fall under approved categories (e.g., digitalisation, equipment, or internationalisation strategies).
🚨 Avoid This: If your net assets are negative, your application may be rejected or receive a reduced aid intensity.
Step 3: Prepare the Application Documents
To streamline the process, gather these essential documents in advance:
📌 Company Financials: Audited financial statements or management accounts for the past two years
📌 Business Plan or Investment Proposal: A clear breakdown of project objectives, expected outcomes, and costs
📌 Quotations & Supplier Details: Minimum of three comparable quotes for each expenditure item
📌 Compliance Certificates: Income tax, VAT, and social security contribution compliance documentation
💡 Tip: Ensure your financial statements are up to date, as outdated accounts can delay approval.
Step 4: Submit Your Application & Track Progress
In 2025, all EU grants follow a rolling application process with cut-off dates every 14 days. Once submitted, applications are reviewed based on:
✅ Financial strength & project feasibility
✅ Alignment with EU funding objectives
✅ Risk assessment (financial & operational)
Step 5: Get Expert Support for a Winning Application
Many SMEs struggle with technical documentation and compliance. Partnering with an EU funding advisor can:
✔ Improve your application quality
✔ Ensure compliance with funding rules
✔ Increase approval chances by meeting financial viability requirements
🔎 Looking for expert guidance? Contact us to navigate the EU funding process smoothly
